What Is a Motivation Letter – Quick Summary

A motivation letter (sometimes called “letter of motivation” or “motivational letter”) is a one-page document you attach with your resume or CV when applying for a job, internship, or academic program.

Unlike a resume that lists skills and experience, a motivation letter explains your goals, interest, and passion for the role or program.

It helps employers or admissions committees understand why you care about the opportunity, what drives you, and what you hope to achieve. That’s why even beginners or freshers — with little experience — can use it to stand out.

How to Write a Good Motivation Letter — Step by Step

Here’s an easy-to-follow structure for writing a compelling motivation letter.

Section What to include
Greeting Address to the right person (e.g. “Dear Hiring Manager”, “Dear Admissions Committee”)

Introduction A short opening line showing excitement for the role/program. Eg: “I am excited to apply for …”

Body Talk about your skills, goals, motivation, and why you are interested. Do not just say “I am hardworking” — provide real examples.

Connection with Organization/Institution Show you did research: why this company/university? How does the role/program fit your dreams and values?

Conclusion / Closing Express interest in next step — e.g. interview / selection — and thank the reader.

Signature Your name (and contact info if required) at the end.

Tips to Make Your Motivation Letter Strong

Be positive and show genuine enthusiasm.

Stay honest — don’t exaggerate or lie.

Keep it short and clear — ideally one page is enough.

Personalize the letter — avoid sending the same generic letter everywhere.

Proofread carefully — avoid spelling or grammar mistakes.

Example Scenarios — When Motivation Letters Are Used
Situation Why a Motivation Letter Works
Applying for a job or internship Shows your interest, motivation, and what you can bring, even if you have little experience.

University admission Explains why you want to join that program, your passion for the field, and future dreams.

Higher studies (PhD / Post-doc) Highlights research interests, relevant background, and fit with program/faculty.

Why It Matters — Motivation Letter vs Resume

A resume shows what you are (skills, education, experience).

A motivation letter shows why you are — your passion, goals, and fit for that role.

When combined, they present a fuller picture — capable skills plus genuine motivation.

How You Can Use This Content for Profile / Off-Page Activity

You can use the above summary to create:

A social media post about “What is a motivation letter & why it matters” — good for engaging students or job-seekers.

A guest-blog summary or meta-post on your own site linking to the full article — helps drive traffic.

A help-guide or checklist PDF/infographic for students writing their first motivation letter.

An email / newsletter snippet to share tips on writing motivation letters for jobs or university.