- have/share an agenda as soon as possible
- each talking point should identify a problem. Make a list of strategic questions answers to which would make it perfectly clear what and by whom has to be done to resolve them.
- plan meeting duration according to the list of questions. Make sure you meeting room reservation gives you enough time
- take notes
- be prepared for a need for another meeting(s), if during that meeting it comes clear that:
> more/other people need to be engaged
> some things are not clear and need more investigation before going further
> you have run out of time
> there are other problems tgat need to be worked out and it might cobsume too much time to do this in a current meeting
- do not turn the meeting into a chat. It's counter-productive, tiring to the listeners and a waste of time
- do not try to cover many topics. The less, the better. Unless they are very tightly coupled.
- do not invite people you do not need or there is a very slim chance you will need.
- only schedule meetings when the situation needs to be DISCUSSED among multiple parties
- that being said, do not schedule meetings when it's more convenient to communicate otherwise, like email, chat, etc.
- after the meeting make a summary and send it our to all the participants. They might reply and clarify if you have misunderstood smth or missed some important point.
- during the meeting assign tasks to each other. Verbally. Make notes. After the meeting reflect them in jira, rally, wtv.
- while assigning tasks nake sure the assignees have no blockers to work on them and make sure they understand what, when and how should be done. Some tasks might be dependedt on each other, work the sequence out.
- while assigning tasks ask "for ETAs. They might be as silly as 1-hour-to-2-weeks, but they still let you know what to expect.
- offer your assistance to the task assignees if they need any while working on their tasks

- work on your language, grammar, syntax, etc. Reading texts with typos/mistakes is repelling

- be a leader, an authority everyone is looking up to. Not a boss.
- avoid saying NOs. Be more of a "do we really need this; can we do this some other way/time; I can't promise anythibg but I'll see what I can do about it" kind of person.

Add Comment